Senior Executive, Finance & Administration (Part-time)

Location: Los Angeles, USA

WHO ARE WE?

At the Hong Kong Tourism Board, we take great pride in helping people across the world fall in love with our home. There are many challenges, but we continue in earnest to revitalize and reshape the Hong Kong tourism brand and build sustainable growth for our city’s economy. To achieve our ambition, we are inviting passionate talents with a global mindset to join us at this incredible juncture, and work with a dynamic and fun team.

HOW YOU WILL CONTRIBUTE AND LEARN?

Reporting to Senior Manager, Finance & Administration, Americas (who is based in Toronto), you will assist in overseeing the corporate support functions for Los Angeles & New York Offices in overall Finance, Office Administration, HR & IT in accordance with local legislations and corporate compliance guidelines.

• Finance & Accounting
  • Look after office accounts, and staff & administration budgets and commitments.
    
  • Plan and manage cash flow, accruals as well as year-end process and documentation.
  • Compile and check all monthly accounting queries as per financial policies and procedures.
  • Handle full-cycle Accounts Payable, such as invoice processing and vetting, data entry, PO & non-PO transactions, and AP reporting.
  • Handle payment requests including staff expense claims in a timely and compliant manner.
  • Process and manage payroll, confidential payroll and personnel files.
• Office Administration / Human Resources
  • Handle leasing, office insurance, maintenance, purchasing, supplies, publications, collaterals and souvenirs as well as fixed asset inventory control.
  • Administer staff insurance benefit program, pension plan, leave schedules and fam trips with the approval from the direct supervisor.
    
  • Provide logistical support for any necessary recruitment activities.
    
  • Stay abreast with changes in current employment and fiscal legislations, ensuring HKTB is acting within the local law and recommending action when necessary.
• Information Technology
  • Manage the office computer network with Direct Supervisor, Head Office IT and local vendor to ensure maximum efficiency and resolve any IT issues.

To undertake any other duties/special assignments as directed by the direct supervisor.

WHO ARE WE LOOKING FOR?

• University graduate with emphasis in Business Administration and Finance.
• Minimum of 5 - 7 years proven finance / accounting and personnel administration experience, with high degree of HR legislation knowledge for the US jurisdictions.
• Strong organisational skills with attention to details, able to work independently under pressure and meet deadlines.
• Resourceful, proactive and people-oriented team player, with effective communication skills.
• Excellent MS Office & Excel skills, proficiency in Oracle NetSuite accounting system advantageous.
• Knowledge of Chinese language is advantageous.

LOCATION:

• The position is located in our Los Angeles Office.
• We do not offer moving allowances from other cities.