Senior Executive, Event Management (Night show & Festival) (2-year Renewable Contract)

Location: Hong Kong

WHO ARE WE?

At the Hong Kong Tourism Board, we take great pride in helping people across the world fall in love with our home. There are many challenges, but we continue in earnest to revitalize and reshape the Hong Kong tourism brand and build sustainable growth for our city’s economy. To achieve our ambition, we are inviting passionate talents with a global mindset to join us at this incredible juncture, and work with a dynamic and fun team.

HOW YOU WILL CONTRIBUTE AND LEARN?

• Propose, develop and manage programmes as new initiatives of HKTB’s mega events
• Design operation plan and ensure strict adherence to the work schedule and proper delivery and implementation of events
• Oversee all service procurement processes relates to staging of events covering identification of services required, definition of roles, responsibilities, scope of services of service vendors, identification and engagement of service vendors and ensure all processes comply to HKTB’s policies and guidelines
• Coordinate, plan and gather bid submission documents relating to tendering activities
• Formulate service contracts / legal agreements / insurance with contractors and partners in the best interest of HKTB
• Keep track with production / logistic administration of various event promotion materials, including without limitation to publications / website / sponsor’s exposure etc and to ensure timely delivery of all items
• Administer all logistics and operational duties for the staging and execution of event components assigned to ensure smooth operational of such and in relation to all other event components
• Liaise and coordinate with in-house / external designers for development and production of marketing collaterals, advertisements, souvenir and merchandise development; monitor the work progress of and render supervision to all co-work parties including government departments, public bodies, service vendors and team members to ensure timely and quality execution and delivery of program elements and draft progress reports as required
• Compile and record event results to facilitate internal communications 
• Undertake any other duties / special assignment as directed by supervisors

WHO ARE WE LOOKING FOR?

• University graduate preferably in Event Management / Marketing or relevant disciplines 
• At least 3 years’ solid experience in event management of large scale of outdoor events
• Solid experience of liaison with government departments for venue operation and license application
• Capable of overseeing the complete process from concept stage, through event marketing, launch and implementation
• An initiative, responsible and self-disciplined team player with good interpersonal skills
• Good command of written English and Chinese and attentive to details
• Self-starter with good presentation, communication and organization skills
• Able to deliver quality work under pressure and meet tight deadlines
• Proficiency in PC applications - MS Office, Chinese Word Processing