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Secretary (Assistant to Division Head & Committee Support)

Location: Hong Kong


At the Hong Kong Tourism Board, we take great pride in helping people across the world fall in love with our home. There are many challenges, but we continue in earnest to revitalize and reshape the Hong Kong tourism brand and build sustainable growth for our city’s economy. To achieve our ambition, we are inviting passionate talents to join us at this incredible juncture, and work with a dynamic and fun team.


General Duties:

  • Provide a full range of secretarial support to Division Head as well as administrative support to the Division.

  • Plan and maintain the daily business schedule of Division Head by effectively prioritising and coordinating internal and external meetings.

  • Handle incoming correspondence, phone enquiries and filing for Division Head effectively and efficiently.

  • Categorise, file, maintain and retrieve when needed all personal and strictly confidential matters for the Division Head and ensure proper filing of all documents for future easy retrieval.

  • Assist with business trip arrangement and expense claims for Division Head

  • Handle office cost budget management. 

  • Provide project coordination as and when required.

  • Undertake any other duties/assignments as directed by the Division Head.

Committee Coordination:

  • Responsible for coordinating Committee Meetings, including, but not limited to, meeting date planning and availability checks, agenda collation, maintaining Members’ attendance records, preparing paper and minutes, and facilitating meetings in a physical, online, or hybrid format.

  • Provide secretarial and administrative assistance to Division Head on seeking Committee Members’ approvals by circulation and proper record keeping of such formal approvals.

  • Draft emails for Members’ communications and minutes of meetings.

  • Liaise with Internal Audit on compliance reviews of Committee related matters when necessary. 


  • University graduate preferably in the discipline of Human Resources Management, Business Administration, Company Secretarial or equivalent
  • Minimum 4 years’ relevant experience as secretary or administrative support to senior management
  • Experience in Board/Committee administration would be a definite advantage.
  • Proficient in MS Office applications including PowerPoint, Word & Excel.
  • Excellent interpersonal and communication skills with good command of spoken and written English
  • Attentive to details, strong sense of responsibility and able to work independently.
  • Mature and self-motivated with strong administrative and organising ability supported with problem solving skills.

Application Method

If you are passionate about our mission and believe you are the one we are looking for, please send us your resume with present and expected salary by clicking "Apply Now". We are looking forward to hearing from you.

Only shortlisted applicants will be contacted.  Personal data provided by job applicants will be kept in strict confidence and used only for recruitment and employment-related purpose in accordance with our personal data policies. By submitting your job application, you acknowledge that you have read, understood and accepted the HKTB’s Personal Information Collection Statement Pertaining to Job Application at here.

We are an equal opportunities employer.

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