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Senior Executive, Facilities & Administration (2-year Renewable Contract)

Location: Hong Kong

WHO ARE WE?

At the Hong Kong Tourism Board, we take great pride in helping people across the world fall in love with our home. There are many challenges, but we continue in earnest to revitalize and reshape the Hong Kong tourism brand and build sustainable growth for our city’s economy. To achieve our ambition, we are inviting passionate talents to join us at this incredible juncture, and work with a dynamic and fun team.


HOW YOU WILL CONTRIBUTE AND LEARN?

  • Provide office administration / facilities management services for Head Office in Hong Kong, other off-site offices, and visitor centres.
  • Preparing reports and managing departmental filing for documents and records.
  • Monitor and evaluate the works & services performed by contractors and outsourced staff.
  • Coordinate with users to assess their satisfaction with facilities and administrative services.
  • Regularly conduct inspections to ensure facilities and the working environment maintains a safe condition, promptly addressing any cleanliness issues that may arise and arranging for contractors to handle them in a timely manner.
  • Facilitate goods and service procurement including but not limit to preparing documentation for tenders, price analysis, market surveys and performance evaluation and ensure the process complies with internal policies and procedures.
  • Assist in fixed assets management and control for Head Office and Worldwide Offices.
  • Provide support for company activities and events, whether they take place within or outside the office premises.
  • Assist in warehouse and inventory management to ensure the best utilisation of warehouse and timely disposal of unused stocks.
  • Undertake additional responsibilities and help with ad hoc tasks as assigned by supervisors.
     

WHO ARE WE LOOKING FOR?

  • University graduate with minimum 3 years of working experience in general office administration and/or facilities management.
  • Experience in office renovation projects and modification works would be an advantage.
  • Experience in formal procurement and tendering process.
  • Meticulous and detail-minded, strong ability to multi-task and able to work independently.
  • Excellent customer service, interpersonal and communication skills.
  • Proficiency in MS Office applications, including PowerPoint presentations, and knowledge of Adobe will be advantageous. 
  • Working during non-office hours, public holidays, and Sundays may be required.

Application Method

If you are passionate about our mission and believe you are the one we are looking for, please send us your resume with present and expected salary by clicking "Apply Now". We are looking forward to hearing from you.

Only shortlisted applicants will be contacted.  Personal data provided by job applicants will be kept in strict confidence and used only for recruitment and employment-related purpose in accordance with our personal data policies. By submitting your job application, you acknowledge that you have read, understood and accepted the HKTB’s Personal Information Collection Statement Pertaining to Job Application at here.

We are an equal opportunities employer.

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