HOW YOU WILL CONTRIBUTE AND LEARN?

• General Duties:
  • Provide a full range of secretarial support to General Manager, Human Resources & Administration (“GM, HR&A”) as well as administrative support to the Human Resources & Administration Division.
    

  • Plan and maintain the daily business schedule of GM, HR&A by effectively prioritising and coordinating internal and external meetings.

  • Handle incoming correspondence, phone enquiries and filing for GM, HR&A effectively and efficiently.

  • Categorise, file, maintain and retrieve when needed all personal and strictly confidential matters for the GM, HR&A and ensure proper filing of all documents for future easy retrieval.

  • Assist with business trip arrangement and expense claims for GM, HR&A.

  • Handle office cost budget management for the Head of HR&A and Human Resources Department.

  • Assist in HR daily operations, including but not limited to managing interview logistics, procurement, and maintaining the organisation chart.

  • Provide project coordination as and when required.

  • Undertake any other duties/assignments as directed by the GM, HR&A.
     

• Committee Coordination:
  • Responsible for coordinating Committee Meetings, including, but not limited to, meeting date planning and availability checks, agenda collation, maintaining Members’ attendance records, preparing paper and minutes, and facilitating meetings in a physical, online, or hybrid format.
    

  • Provide secretarial and administrative assistance to the GM, HR&A on seeking Committee Members’ approvals by circulation and proper record keeping of such formal approvals.

  • Draft emails for Members’ communications.

  • Liaise with Internal Audit on compliance reviews of Committee related matters when necessary.
     

WHO ARE WE LOOKING FOR?

• University graduate preferably in the discipline of Human Resources Management, Business Administration, Company Secretarial or equivalent 

• Minimum 4 years’ relevant experience as secretary or administrative support to senior management

• Experience in Board/Committee administration would be a definite advantage.

• Proficient in MS Office applications including PowerPoint, Word & Excel. 

• Excellent interpersonal and communication skills with good command of spoken and written English

• Attentive to details, strong sense of responsibility and able to work independently.

• Mature and self-motivated with strong administrative and organising ability supported with problem solving skills.