HOW YOU WILL CONTRIBUTE AND LEARN?

• Manage office administration and facilities for the Head Office, Worldwide offices, and Visitor Centers.

• Prepare reports and oversee departmental document filing.

• Monitor and assess the work and services provided by contractors and outsourced staff.

• Conduct routine inspections to maintain a safe and healthy working environment, promptly addressing any issues and coordinating with contractors for resolution.

• Coordinate procurement processes for goods and services, including tender documentation, scope of work, price analysis, market surveys, and performance evaluation, ensuring compliance with internal policies.

• Assist in managing fixed assets for the Head Office and Worldwide offices.

• Support company events and activities both on and off the office premises.

• Aid in warehouse and inventory management to optimise space utilisation.

• Assist in budget planning and cost control.

• Undertake additional responsibilities and assist with ad hoc tasks as delegated by supervisors.
   

WHO ARE WE LOOKING FOR?

• Hold a university degree with at least 5 years of experience in general office administration and/or facilities management.

• Advantageous to have experience in office renovation projects and modifications.

• Familiarity with formal procurement and tendering processes is preferred.

• Detail-oriented, able to multitask, and work independently. 

• Possess excellent customer service, interpersonal, and communication skills.

• Proficient in MS Office applications, including PowerPoint; familiarity with Adobe is an advantage.

• Willingness to work during non-office hours, public holidays, and Sundays when necessary.

• Candidates with less experience may be considered for the Senior Executive position.